Office Manager

Duties include:

  • Day-to-day social networking tasks (commenting, posting, engaging supporters, creating content etc.) for social media.
  • General office skills: filing, copying, data entry, scanning, organizing documents, ordering and maintaining supplies for the animals, as well as medical and office supplies
  • Data Entry: Accurate data entry into several systems; Donor Perfect is our data base, and Constant Contact is our email marketing program; proactively assure that all relevant information is captured and recorded.
  • Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Assist with mailings, packing/shipping , bulk mailings, prompt thank you notes (on-line and postal) and other office tasks as needed.
  • Participate in special projects such as creating newsletters (in Microsoft Publisher), email campaigns, or writing grants, or organizing special events.
  • Provide assistance as needed for the Executive Director and staff (i.e. "gopher" jobs) – as well as arrange travel plans track schedules, appointments and deadlines and take responsibility for reminders, preparations, and appropriate follow-up.
  • Answer telephones and record every call and follow-up in every area.
  • Keep the office clean & run errands


  • Experience with social media, especially Facebook, YouTube, Twitter, and Instagram
  • Strong computer skills, including file management and troubleshooting.
  • Experience with Microsoft Outlook, Office i.e. Word, Excel, Publisher and PowerPoint.
  • Excellent telephone etiquette, as well as verbal and written communication skills.
  • Commitment to animal advocacy. Willingness to learn our philosophy, mission, history.

Ideal candidate:

  • Extensive experience with social media networking. Day-to-day social networking tasks; Managing Facebook Fundraisers, engaging others with photos, videos and comments using Facebook, Twitter, YouTube, Instagram, and LinkedIn. Ability to establish measurements and success metrics for social networking initiatives.
  • Experience with Donor Perfect
  • Profficiency with or willingness to learn Constant Contact
  • Ability to find, extract and understand analytics are across all platforms: Constant Contact, Facebook, YouTube, website traffic / Google analytics, etc 
  • Create and edit video files and upload to YouTube using Movie Maker & PhotoShop. Knowledge of filmmaking; filming, editing, voice overs, producing, etc.
  • Ability to translate the day-to-day realities and issues of our organization into engaging stories and effective campaigns to engage and expand our online community and support base.  Understanding of marketing, public relations and fundraising.
  • Strong computer skills, including file management, organization and troubleshooting.
  • Knowledge of Google Analytics, Google Grants and Google Apps
  • Exceptional communications skills  
How to Apply