Office Manager
Duties include:
- Day-to-day social networking tasks (commenting, posting, engaging supporters, creating content etc.) for social media.
- General office skills: filing, copying, data entry, scanning, organizing documents, ordering and maintaining supplies for the animals, as well as medical and office supplies
- Data Entry: Accurate data entry into several systems; Donor Perfect is our data base, and Constant Contact is our email marketing program; proactively assure that all relevant information is captured and recorded.
- Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- Assist with mailings, packing/shipping , bulk mailings, prompt thank you notes (on-line and postal) and other office tasks as needed.
- Participate in special projects such as creating newsletters (in Microsoft Publisher), email campaigns, or writing grants, or organizing special events.
- Provide assistance as needed for the Executive Director and staff (i.e. "gopher" jobs) – as well as arrange travel plans track schedules, appointments and deadlines and take responsibility for reminders, preparations, and appropriate follow-up.
- Answer telephones and record every call and follow-up in every area.
- Keep the office clean & run errands
Qualifications:
- Experience with social media, especially Facebook, YouTube, Twitter, and Instagram
- Strong computer skills, including file management and troubleshooting.
- Experience with Microsoft Outlook, Office i.e. Word, Excel, Publisher and PowerPoint.
- Excellent telephone etiquette, as well as verbal and written communication skills.
- Commitment to animal advocacy. Willingness to learn our philosophy, mission, history.
Ideal candidate:
- Extensive experience with social media networking. Day-to-day social networking tasks; Managing Facebook Fundraisers, engaging others with photos, videos and comments using Facebook, Twitter, YouTube, Instagram, and LinkedIn. Ability to establish measurements and success metrics for social networking initiatives.
- Experience with Donor Perfect
- Profficiency with or willingness to learn Constant Contact
- Ability to find, extract and understand analytics are across all platforms: Constant Contact, Facebook, YouTube, website traffic / Google analytics, etc
- Create and edit video files and upload to YouTube using Movie Maker & PhotoShop. Knowledge of filmmaking; filming, editing, voice overs, producing, etc.
- Ability to translate the day-to-day realities and issues of our organization into engaging stories and effective campaigns to engage and expand our online community and support base. Understanding of marketing, public relations and fundraising.
- Strong computer skills, including file management, organization and troubleshooting.
- Knowledge of Google Analytics, Google Grants and Google Apps
- Exceptional communications skills
How to Apply
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